Document Scanning Saves Time and Money
Benefits of Document Imaging:
- Increase Productivity
- Improve Customer Service
- Reduce Document Space Storage
- Increase Document Accessibility
- Protect the Privacy of Your Clients
Look at the Types of Scanning We Provide:
- Commercial Scanning
- OCR (Optical Character Recognition) Scanning
- Records Retention Scanning
- Construction Document Scanning
- Medical Records Scanning (EMR)
- Health Records Scanning
- Patient Files/Records Scanning
- Well Files Scanning
- Mergers and Acquisition Scanning
- Archive Records Scanning
According to a study published at the University of Mass Medical Center, so many costs are associated with storing and retrieving a file:
- 1. The time it takes to retrieve a file or document takes too long. The slow retrieval time is reflected in delayed or lost income.
- 2. The manual system requires labor and space expense.
- 3. The manual system results in lost files.
- 4. The manual system lacks the security requirements dictated by various laws.
- 5. No back up exists for the manual files. Lost files cause billions of dollars in expenses associated with rebuilding the client history.
Document Scanning Can Reduce Space for On-Site Storage:
Scanned files are retrieved online. The space taken up by the files is sometimes so large, that removing the files allow you to release some office space and grow without moving.
Scanning Can Allow Multiple People to Have Simultaneous Access to a File:
When a file is checked out, no one else can look at it. This can waste time for the person waiting on the file and can cause tremendous problems. Scanned documents allow for multiple people to view the file at the same time.
Scanned Files are More Secure and Protect the Privacy of Personal Information:
Are your files in a safe place? Do your current storage methods comply with the privacy laws such as HIPAA and GLB? If there was a natural disaster in your area, are your documents protected? Could you be back in business in a matter of days?
The HIPAA law enacted in 1996 mandates the privacy of patient records. Also, the Gramm Leach Bliley (GLB) is another federal law requiring financial intitutions to “respect the privacy of its customers and to protect the security and confidentiality of those customers’ non-public personal information.
Document Scanning and Document Imaging is one of our many specialties. Click here for a free quote, or call us today at 713-343-4000.